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InternalDoc-4 Statutes

Statutes of the Federation of Young European Greens

Adopted Friday 21st, May 2004

As amended in Barcelona, Spain, 11.03.2005 As approved by the Belgian King by Royal Decree of 25/04/2005

Federation of Young European Greens – AISBL

31 Rue Wiertz – B 1050 Brussels – Belgium

Tel: +32 4 951 29 601 – Fax: +32 2 6260729

Email: office@fyeg.org

IBAN: BE11 3101 0766 6248 – BIC: BBRUBEBB

ING: 310-1076662-48

Article 1 : Name

An international non-profit organisation was set up bearing the name of “Fédération des Jeunes Ecologistes Européens” in accord with the Belgian law of October 25th 1919 and recognised by royal decree of March 20th 1996.

The name of this organisation shall be from now: “ Federation of Young European Greens “ , abbreviated “ FYEG IVZW “, and the organisation is now under the rules of title III of the Belgian law of 27 June 1921 concerning the non profit organisations, the international non profit organisations and the foundations.

Article 2 : Address of the administrative seat.

The seat of the organisation is at the address: European Parliament, ASP 08G138, Rue Wiertz 1047 Brussels.

The seat can be moved to any other place in Belgium by decision of the Executive Committee if published in the annexes of the Moniteur Belge.

Article 3 : Objective

The organisation has the following non-profit making goals of international benefit.

A) To organise the education of the member organisations and their individual members. De education will be on the field of ecology, sustainability, democracy, social justice and international solidarity.

B) For this the federation will assist her members with extending their network and provide educational and practical assistance to their activities.

C) Provide a forum where young people with greens sympathies from all over Europe can engage in a meaningful dialogue.

The activities that the federation organises to achieve above goals are the following:

A) Exchange activities

B) Seminars and study sessions

C) Training programs

D) Awareness raising campaigns

Article 4 : Members

The organisation is open to Belgians and foreigners.

She is composed of organisations with legal personality according to the laws and customs of the country they are founded in.

There are three categories of members:

  • Full members
  • Candidate members
  • Observer members

Article 5 : Joining. Leaving and exclusion

5.1 Conditions for joining

Joining the federation is subject to following conditions:

1. Full Members:

To become a full member the organisation has to be at least one year a candidate member.

To become a full member the organisation shall send an official application to the secretariat of the federation together with her statutes, number of members, age limit, list of activities, budget and all other possibly relevant information.

The organisation shall than be visited by at least one member of the Executive Committee. This member will advise the next GA about the application.

Full members have voting right on the GA.

2. Candidate members:

Candidate members should fulfil the following criteria:

  • Be active on a regional or national level.
  • Consist mainly of young people
  • To subscribe the statutes and the political platform of FYEG AISBL.
  • To send an official application to the secretariat of the federation together with her statutes, number of members, age limit, list of activities, budget and all other possibly relevant information.

The Executive Committee will present the application to the next General Assembly.

Candidate members can participate in the General Assembly, have speaking rights but do not have voting rights.

3. Observers:

An organisation that doesn’t want to become a full member or who doesn’t full fill all criteria can apply for observer ship. Here for they will send an official application to the secretariat of the federation together with her statutes, number of members, age limit, list of activities, budget and all other possibly relevant information.

The Executive Committee will present the application to the next General Assembly.

Observers can take part in the GA, have speaking right but no voting right.

5.2 Leaving the federation

Every member can at all times cancel its membership.

For this they shall send a signed letter to the Executive Committee with a motivation for the cancellation of their membership.

The Executive Committee shall inform the next GA about this motivation. A member that leaves the federation loses all claims to the assets of the organisation.

5.3 Suspension and expulsion

Suspension of membership can be proposed by the Executive Committee to the GA. The Suspension will be decided upon by the GA with a two third majority.

Suspended members can ask the next General Assembly to revoke their suspension.

For this they shall send a month before the GA a signed letter with motivation to the Executive committee.

Expulsion of a member can be proposed by the Executive Committee to the GA. The Suspension will be decided upon by the GA with a two third majority.

Suspended or expelled members have no claim on the assets of the organisation.

Article 6 : Membership fee

The members pay a yearly contribution of maximum 10.000 euro as determined by the General Assembly on proposal of the Executive Committee.

Article 7 : The General Assembly

7.1. Powers of the General Assembly

The General Assembly has the broadest competence in order to achieve the goals and activities of the organisation

To the exclusive competence of the GA belong the following:

a) changing the statutes

b) electing and expelling Executive Committee members or the commissioners FYEG Statutes

c) Approval of the budget and the annual accounts

d) The acquittal of the EC members and the commissioners

e) Voluntarily disbanding the organisation

f) Expulsion of a member

g) Other powers:

  • the acceptance and changing of the internal rules of procedure
  • the acceptance and changing of the political platform
  • the acceptance and changing of the Charter

7.2. Composition

The General Assembly consists of all members.

Only the full members have voting rights.

All full members has two votes.

The candidate members and observers can attend the General Assembly but have no voting right.

7.3. Meeting and official call.

The General Assembly meets and is chaired by a member of the Executive Committee. The GA meets every year on the administrative seat or any other place as described in the Official Call.

The call will be made by the Executive Committee and will be sent out by letter, fax, email or any other communication tool. The call shall be issued at least one month before the GA and will contain the points on the agenda.

An extraordinary meeting of the GA can be called by the Executive Committee or one fifth of the full members in the following cases:

  • One fifth of the full members thinks to have sufficient evidence that the EC is acting either against the Goals of the federation or by her decisions and actions is gravely endangering the organisation.
  • The Executive Committee judges that an unforeseen and extraordinary situation has arisen which makes it necessary for the GA to meet.

And by the following procedure:

The members, who wish to call an extraordinary GA, inform by signed letter the Executive Committee.

The EC has 8 days after receiving the letter to make the necessary preparations and issue the call.

The call will be made by the Executive Committee and will be sent out by letter, fax, email or any other communication tool. The call shall be issued at least eight days before the GA and will contain the points on the agenda.

7.4. Decision making

The General Assembly can only take binding decisions if more than half of her full members are present.

The GA can add points to the agenda of the meeting.

Except in the cases foreseen in these statutes, all decisions are taken by simple majority of the present and represented members.

All decisions taken will be communicated to the members in the following way.

The minutes of the GA will be sent out to the members within 14 days to all members by letter, fax, email or any other communication tool.

The decisions of the GA are noted down in a register, signed by the president and kept by the secretary general who ensures the accessibility of the register on the administrative seat of the organisation.

Article 8. Changing the statutes and disbanding the organisation.

All proposals for changing of the statutes or disbanding the organisation will come from the executive committee or one twentieth of the full members of the organisation.

The executive committee has to inform the members at least one month before about the date of the GA on which the proposals will be discussed as well as about the proposals itself.

The General Assembly can only change the statutes with two third majority.

In case the quorum of 2/3 of the full member is not reached as second meeting will be called for which can be only thirty days later take binding decisions on the proposal made to the first GA with a majority of 2/3rd of the votes never mind how many full members present or represented.

The General Assembly decides the way the organisation will disband and fulfil its obligation.

The assets after the disbanding will be donated to a legal person with a similar goals as the disbanded organisation..

Article 9. Executive Committee

9.1. Competence

The Executive Committee is entrusted with all matters of management concern except these that are belonging to the GA.

The Executive Committee entrusts the daily management of the federation to a daily management consisting of the president, the treasurer and the secretary general. The competence of the daily management are described in article 11.

9.2. Composition of the EC

The organisation is run by the Executive Committee, consisting of at least three members.

The members are elected by the GA for one year and their mandate can be renewed three times.

Their function will be ceased by death, resignation, civil incapacity or legal guardianship, dismissal or ending of the term of their mandate.

EC members can be dismissed by the GA who decides on this with a two third majority. In case of a mandate not filled in, the EC can appoint a replacement who continues the mandate.

The Executive Committee chooses from its members a president, a secretary and a treasurer.

9.3. Meeting and call

The Executive Committee meets at least four times a year. The Call will be sent out by letter, fax, email or any other communication tool .

9.4. Decision making

The Executive Committee can only meet validly if at least half of its members plus one are present or represented.

An EC member can be represented by another EC member who can only be representing one other member.

Decisions of the EC are taken by simple majority of the members present and represented.

9.5. Register of the decisions

The decisions are noted down in a register, signed by the president and kept by the secretary general who ensures the accessibility of the register to members at the administrative seat.

Article 10. Legal representation of the organisation

All documents binding the organisation need to be, except in cases of special mandates, signed by a member of the executive committee or the secretary general and who need to present to justification of their mandate to third parties .

The Executive Committee acts for the organisation as plaintiff or defender in juridical cases and is represented in them by a member of the EC or the secretary general.

Article 11. Daily management

11.1. Composition

The daily management consists of the president, a treasurer and the secretary general.

The secretary general is an employee and is hired by the Executive Committee according to the procedures written down in the IRP.

11.2. Powers

All members of the daily management have full access to the financial accounts of the organisation.

For things concerning these accounts, the signature of only one of the members of the daily management is required.

The daily management can represent the organisation legally as stated in article 10.

Article 12. Budget and annual account

The fiscal year of the organisation starts January 1st and end December 31st.

In accordance with article 53 of the law the annual accounts of the previous fiscal year as also the budget of the next fiscal year are every year made by the Executive Committee and for approval presented to the GA at her next meeting.

Article 13. General provisions

For everything that is not foreseen in the statutes above, and especially concerning the publications in the annexes to the Moniteur Belge, will be acted in accordance with the provisions of title III of the law of 27 June 1921 concerning the non profit organisations, international non profit organisations and the foundations.

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